March 12, 2007 - Board Meeting

BOARD OF DIRECTORS

LEGEND LAKE PROPERTY OWNERS ASSOCIATION

LEGEND LAKE LODGE

KESHENA, WI 54135

Tina Cain called the meeting to order at 7:00 a.m.

Board members present:

Renee Towne

Tina Cain

Carol Beck

John Toppins

Andre Van Belkom

Steve Vanden Heuvel

Also present Thomas Strebel and guests Jeremy Johnson, Dan Moede, and Dave Thibodeau.

Stan Wilson, Timothy Guzek and Pat Leitermann were excused.

Visitor Comments:

Tina Cain stated that they were asked by the Town and County to close the Association boat launches. Jeremy Johnson explained it was requested to limit the chances to spread invasive species. Steve Vanden Heuvel stated that it was pointed out that there are no launches on the North side of the lake if the Hawk’s Nest launch is closed.

There was a discussion about other options available rather than closing the Hawk’s Nest boat launch. The cost of the various options will be looked into and discussed at the next meeting.

Action Items:

Tina Cain stated that they received bids from William Palmer on lots 11, 12, 13, and 14 Red Rock.

Carol Beck made a motion to accept the bids received for each lot. John Toppins second. Motion carried.

There was a discussion about the proposed camping rules and permit. Jeremy Johnson from the County pointed out items that violated County ordinances in the proposed camping rules and permit. The Board made adjustments to the proposals that violated County ordinances. John Toppins is going to make the discussed changes and bring it to the next meeting.

Tina Cain had Jeremy Johnson explain how the trees will be anchored to the shoreline for the tree dropped. There was a discussion about doing a tree drop near Deer Path. It was decided to wait to see how the tree drop works off from VV.

Steve Vanden Heuvel stated that Dan Hendricks may be a nominee for the Board of Directors. Steve pointed out it is hard to find people to volunteer for the Board.

There was a discussion about the numbers to purpose for the budget.

Tina Cain went over issues brought up with the audit including a replacement fund breakdown, printing bills through Quickbooks, changing the accounting to a cash basis and record retention. There was a discussion about the break down of the replacement fund and doing billings through Quickbooks.

Tina stated that she put together a conflict of interest policy and they will discuss at the next meeting.

Andre Van Belkom stated that the trucks and the landscaping are the only concern at the time for the replacement fund. Tina asked that he get some quotes on them for the budget.

Carol Beck made a motion to approve the minutes of January 8, 2007. Steve Vanden Heuvel second. Motion carried.

Tina Cain asked about the paychecks that were zeroed out. Thomas stated that the payroll program expired and it did not take out the taxes so the program had to be updated and the checks redone. Tina asked what Purchase Power is. Thomas stated it was for the postage machine. Renee Towne asked why WI Woodland was on the payments. It was determine that it was renewed in error and the next bill should not be paid. Carol Beck made a motion to approve the disbursements and unpaid bills for March 2007, seconded by Steve Vanden Heuvel. Motion carried.

Accounting/Office Managers Report:

Thomas Strebel pointed out that the budgeted column is incomplete because waiting for some of the numbers from the Treasurer. Tina asked that the Taxes are split out of the wages on the budget.

Thomas made a suggestion, to get information out to the membership on some of the issues, an article and photos could be placed on the website.

Tina Cain stated that the Smoke Signal articles are due April 6.

Committee Reports:

Forestry & Outlots:

Renee Towne reported that the compost site will be opening April 14 provided the snow is off the ground.

Nominating:

Steve Vanden Heuvel stated that nominations are slow, no one wants the job. Steve asked for suggestions from the Board. A conference phone system was suggested for people that could not attend all the meetings. Andre was going to check into a conference phone system.

Beach Club:

Tina Cain pointed out that steps need to be installed for the Great Bear Beach Club.

John Toppins questioned the Lake District special meeting of January 15 stating that the Lake District was not going to pay the property taxes. Renee Towne stated that a person has combined lots to try and get out of paying some of the taxes. Tina Cain stated that she has been contacted by someone about combining lots to get out of paying two Association dues. She read an except from the Association by-laws stating that lot lines can not be moved or removed in order to eliminate a lot.

Building & Grounds:

Tina Cain asked if the second handrail for the lower lodge has been taken care of. Steve Vanden Heuvel stated that he has told them if it is a reasonable request, they can just complete the request.

Tina Cain talked about a request she received to get a map with fire numbers. Steve Vanden Heuvel stated that he would check into adding this to the site.

Tina stated that she was contacted about advertising on the Menominee High School poster. She said that this was discussed in the past and she denied the request because the Association is not a business.

Legal:

Tina Cain stated that they are still being paid on the Brunker case.

Tina stated that the building on Association property from lot 3 Spirit Island will be moved but they need to wait until spring.

There was a discussion about a propane tank placed on another Association member’s property. Steve Vanden Heuvel stated he had suggested that they talk to the State Fire Warden.

Tina questioned if there is anything that should be added to the President letter for the annual meeting.

There was a discussion about the abuse that is accruing around the lake and what is being done about it.

Property Sales:

Carol Beck made a motion to set the minimum price on 10 Bent Tree at $1000. Andre Van Belkom second. Motion carried.

Carol Beck made a motion to set the minimum price on 53 Thunderbird at $2000. Renee Towne second. Motion carried.

Personnel:

Carol Beck made a motion to go into closed session to discuss a personnel issue. Steve Vanden Heuvel second. Motion carried.

Steve Vanden Heuvel made a motion to come out of closed session. Carol Beck second. Motion carried.

Steve Vanden Heuvel made a motion to adjourn the meeting. Carol Beck second. Motion carried.

The next regular meeting is April 9, 2007.

Meeting adjourned.

Submitted by:

Board of Directors