BOARD OF DIRECTORS
LEGEND LAKE PROPERTY OWNERS ASSOCIATION
LEGEND LAKE LODGE
KESHENA, WI 54135
February 13, 2006
President Bob Tochterman called the meeting to order at 7:00 a.m.
Board members present:
Stan Wilson
Renee Towne
Tina Cain
Bob Tochterman
Pat Leitermann
Carol Beck
Rhode Nelson
Also present was Thomas Strebel.
John Toppins and George Cobb were excused.
At Bob Tochterman’s request, the board went into closed session.
The closed session discussion addressed the Gloss legal case, the Vigue property and the size of the Board of Directors.
After the discussions, the Board returned to open session.
The Board then discussed the Association owned Boat Launches and the possible usage charges being placed on the town boat launches. Tina Cain made a motion to put a fence up at the Silver Canoe boat launch to separate the boat launch from the adjacent Beach Club and to place signs “Private use only” on all the Association owned boat launches. Rhode Nelson second. Motion carried.
Bob Tochterman stated that the town is trying to do something about the problems people are causing on Horseshoe Island. There was a discussion about the problems occurring on all the islands in Legend Lake. Rhode Nelson stated that they would be reposting the Association owned islands as soon as Spring weather arrives.
Bob Tochterman stated that they received a bid on 60 Bent Tree from a Dion and Michelle Volk for $1550. Rhode Nelson made a motion to accept the bid. Carol Beck second. Motion carried.
Stan Wilson stated that the auditors are recommending that the Board appropriate funds for future capital expenditures. A discussion followed.
Carol Beck made a motion to approve the minutes of the Board Meeting of January 9, 2006 with corrections, seconded by Pat Leitermann. Motion carried.
Tina Cain questioned the payment to Edward Steeve. Thomas stated that he was a person who paid his 2006 dues twice. Both checks were cashed and this disbursement was a refund of one of those payments. Renee Towne questioned the payment to Theda Care Physicians and the similar payment to Larry. Thomas stated Thada Care was for Larry’s physical and the payment to Larry was his paycheck. Pat Leitermann made a motion to approve the disbursements and unpaid bills for February 2006, seconded by Renee Towne. Motion carried.
The LLP&RD is billed for the hours spent by the LLPOA office staff on District business. Since there were salary increases for the staff for 2006, Thomas Strebel questioned if the increase would be passed on to the LLP&RD. It was decided to increase the charged rate by 2%.
Bob Tochterman questioned if the Lodge Service agreement with the Lake District should be changed also. It was decided to look at all the costs for the building before making that decision.
Thomas requested that the Board set a minimum selling price for 66 Otter Ponds (an LLPOA owned property). There was a discussion about the lot and the costs. Carol Beck made a motion to set the minimum price at $2000, seconded by Pat Leitermann. Motion carried.
Committee Reports:
Personnel:
Carol Beck stated that she still has not gotten Thomas and Lisa’s contracts back. Thomas stated that they had been turned in and filed.
Carol stated that Coreen Lewis has e-mailed her to inform her that ad sales for the Smoke Signals Along the Lake are going well. Coreen said she had questioned a request by the Lake District to put their complete meeting minutes in the Smoke Signals. Carol stated that complete minutes of all meetings used excessive space and that minutes should be condensed. Bob Tochterman stated that he had since talked to Wayne Towne and it was agreed that the full minutes would not go into the Smoke Signals. They would be condensed.
Carol reported on the meeting that personnel committee had with Larry Meyer. It was agreed to reduce his hours down to 32 hours. Larry plans to work for the next two years before retiring. It was discussed and decided that the Board should get a breakdown of what he does so that when he retires, they can give the new person an idea of what and when they need to be doing.
Carol read a note she received from Larry on Henry Lyons. She said that Henry is planning to continue to work right up till the time he has to go in for his surgery.
Forestry & Out Lots:
Renee Towne reported that she is planning to expand the hours 11-4 for a few select days at the compost site, those that were the high load days from prior years. She said that she would get a corrected schedule to the Lodge office.
Renee stated that the loggers should be done and that the Association should be getting the final check from them. She hopes that Larry can get the lots marked on VV in spring so that they can get the bid in early.
Legal:
Tina Cain reported on the positive ruling from the Court of Appeals in full favor of the LLPOA. She also stated that Mr. Gloss has asked the Court of Appeals to re-examine one of the points of their decision.
Tina discussed sending a letter to the people that owe the Association a large amount in back dues. It was agreed to send out these letters.
Building & Grounds:
Rhode Nelson reported on the meeting he had with the Red Cross. He said that there are two issues; a blood drive and use of the Lodge as an emergency shelter. There was a discussion about the use of the Lodge. Carol Beck made a motion to fill out the form to have them inspect the lodge for possible use as an emergency shelter, seconded by Pat Leitermann. After further discussion, the motion failed.
Rhode Nelson made a motion to go ahead with the survey and pursue the issue of the Lodge becoming an emergency shelter subject to further understanding from the Red Cross whether or not filling out the survey commits the Association to signing a contract for the Lodge becoming a shelter. The motion failed.
Rhode questioned his authority to approve lodge rentals. It was stated that it was approved in an earlier meeting that the Building and Grounds committee can approve these if there is no conflicts or issues without bringing them to the Board for approval.
Finance:
Stan Wilson stated that he will be needing help with the budgeting process. Bob Tochterman, Pat Leitermann, and Rhode Nelson stated that they could help with the budget.
The next meeting is March 13, 2006.
Pat Leitermann stated that he would not be able to attend the March meeting.
Pat Leitermann made a motion to adjourn the meeting. Carol Beck seconded. Motioned carried. Meeting adjourned.
Submitted by:
Rhode Nelson, Secretary
Board of Directors
