BOARD OF DIRECTORS
LEGEND LAKE PROPERTY OWNERS ASSOCIATION
LEGEND LAKE LODGE
KESHENA, WI 54135
March 13, 2006
President Bob Tochterman called the meeting to order at 7:00 a.m.
Board members present:
Stan Wilson
Renee Towne
Bob Tochterman
Rhode Nelson
John Toppins
Also present was Thomas Strebel.
Carol Beck, Pat Leitermann, Tina Cain and George Cobb were excused.
At Bob Tochterman’s request, the board went into closed session.
The closed session discussion addressed 56 Thunderbird. Rhode Nelson made a motion to have Dale Zickuhr, a contractor, look at the property to get his opinion on if it is worth fixing up; and if it is not to proceed with scheduling to have the building tore down. Renee Towne seconded. Motion carried.
After the discussions, the Board returned to open session.
Bob Tochterman presented a request received from Robert Kittecon regarding unpaid dues. Mr Kittecon offered to pay, in full, all past dues owed that if the board would waive the interest that has accumulated. The board discussed the offer. Rhode Nelson made a motion to accept the offer as a one time exception. John Toppins second. Motion carried.
Bob Tochterman began a discussion on compensation for the Board. Bob pointed out that the by-laws state that Board members would not be compensated. Any change to this policy would require a change to the by-laws. He stated that he is not asking for a change, but he wanted to point out that the board members can get reimbursed for expenditures that are incurred in the performance of their duties. He suggested that an amount be added to the budget for these reimbursements. There is some thought that this would be an added incentive to encourage more members to run for election. There was further discussion regarding this. Stan Wilson made a motion that any Board of Director can be reimbursed, if they desire, for legitimate reimbursable expenses, including phone, mileage, and other legitimate expenses. Rhode Nelson second. Motion carried.
Rhode Nelson suggested that there should be an official expense report and would bring in an example.
Bob Tochterman reported on Henry’s proposed surgery. Bob suggested that they look into a temporary replacement for him. There was a discussion about possible people.
Bob Tochterman talked about the estimated costs if the Gloss case goes to the Supreme Court.
Stan Wilson went over the costs that the Association incurred for the lodge for the last couple years to determine what the rate to charge LLPRD for rent. There was a discussion about what portion of the new security system should be added to the LLPRD contract and how it should be charged. Rhode Nelson made a motion to
- assess the Lake District 1/3 cost of the new security system installed last year based on the fact that they have one of the three zones in the building that are being protected
2. to give them the option to pay it as a one time fee of $1400 or to amortize over five years without interest to help with their budgeting
3. keep the LLP&RD rent the same as last year.
John Toppins second. Renee Towne abstained from the vote. Motion carried.
Bob Tochterman stated that he would be attending the meeting scheduled on Thursday about the horseshoe island. There was a discussion about what the meeting would be covering.
Thomas Strebel pointed out that the budget and anything else for the annual mailing that needs Board approval should be put together for the next meeting because the May 8th meeting would be too late to get it in the mail by the required deadline.
Bob Tochterman asked that each Board of Director talk at the Annual meeting on each of the subjects that pertain to them.
Thomas Strebel pointed out that there are two other service contracts with the LLPRD that need to be addressed. The rate of $16.75 was decided for the office help contract and it was decided to keep the newsletter contract the same.
There was a discussion about the agenda of the Annual meeting and the budget.
Stan Wilson made a motion to approve the minutes of the Board Meeting of
February 13, 2006 seconded by Renee Towne. Motion carried.
Stan Wilson questioned the billing from Quill. Thomas stated it was for office supplies. Stan Wilson got a confirmation that the registration Fee trust was for the re-licensing of the vehicles. Bob Tochterman questioned the credit union payment. Thomas stated it was a charge to the credit card to renew the virus protection program on the computer. Renee Towne questioned if the $160 to the post master included returned mail. Thomas stated no, that the $160 was for the bulk rate permit for the Smoke Signals. Rhode Nelson made a motion to approve the disbursements and unpaid bills for March 2005, seconded by Renee Towne. Motion approved.
Accounting/Office Managers Report:
Thomas Strebel pointed out that he had missed a deposit on the last month’s budget for January and that it is now corrected on this month’s budget
Thomas again reminded that the Board would need to discuss and approve the items for the annual mailing at the April meeting.
Thomas also stated that he has started making out the quarterly statements for the people that are behind in their dues.
Committee Reports:
Building and Grounds:
Rhode stated that he got a note in his in box from Larry about cleaning the carpet in the building. Rhode stated that he will check into how often it is done and if it needs to be done to discuss at the next meeting.
The next meeting is April 10, 2006.
Bob Tochterman stated that he would not be able to attend the April meeting and asked Stan Wilson to Chair it.
Meeting adjourned.
Submitted by:
Rhode Nelson, Secretary
Board of Directors
