BOARD OF DIRECTORS
LEGEND LAKE PROPERTY OWNERS ASSOCIATION
LEGEND LAKE LODGE
KESHENA, WI 54135
June 12, 2006
Bob Tochterman called the meeting to order at 7:00 a.m.
Board members present:
Stan Wilson
Bob Tochterman
Pat Leitermann
Renee Towne
Rhode Nelson
John Toppins
Tina Cain
Carol Beck
Steve Vanden Heuvel
Also present were Thomas Strebel
Timothy Guzek was excused.
Bob Tochterman stated that he thought that the Annual meeting went pretty well and he thought everyone on the board did well on their presentation.
Bob asked the Board to take over looking into the Great Bear Beach Club issues and the boardwalk placed on Association property.
Bob Tochterman read the by-laws concerning the election of officers. There was a discussion about the possible candidates.
Pat Leitermann nominated Tina Cain for President. Carol Beck second. Tina Cain accepted the nomination. Motion carried.
There was a discussion about who to nominate for Vice-President. Stan Wilson nominated Rhode Nelson as Vice-President. Pat Leitermann second. Motion carried.
Tina Cain nominated Carol Beck as Secretary. John Toppins second. Motion carried.
Tina Cain nominated Stan Wilson as Treasurer. John Toppins second. Motion carried.
Bob Tochterman pointed out that the employees of this organization are the most vulnerable and they need to be protected.
Tina Cain took over chairing the meeting as President.
Tina asked the new members what committees that they would like to chair. Rhode Nelson asked to take over the by-law committee. Carol Beck asked to be on the personnel committee. There was a discussion about who to assign to what committees.
Tina Cain stated that she sent a letter to Hill and Stinson to remove their lifts from the Great Bear Beach Club. There was a discussion about the Great Bear Beach Club. Pat Leitermann suggested and it was decided to give them a 1 year exemption and work out the problems.
Rhode Nelson presented a suggestion for a sign to be posted by the areas where people are dumping. There was a discussion about the piles of brush dumped in the Blue Heron addition. It was decided to have Renee Towne have this area cleaned up and have the stumps moved.
Rhode Nelson presented a request that he has received about the possibility of the Association putting up internet towers. Tina stated that it should be presented to the members to decide and that more than one quote should be gathered. Rhode is going to put something together to present at the next meeting.
Rhode Nelson asked the Board to look over the proposed greeting package and get back to him with his comments. It was suggested to give a copy to the realtors.
There was a discussion about what was talked about at the annual meeting about the purchase of lots by the Association.
Rhode Nelson talked about the need of putting together a document on what authority each of the committee has and their responsibilities. He asked for input from all Board members on their committees for the next meeting.
Rhode Nelson talked about the expense report form and when and how it should be approved. Tina Cain stated that the whole board should approve expense reports. Pat Leitermann made a motion to approve Rhode Nelson’s expense report for supplies used at the annual meeting. John Toppins second. Motion carried.
Pat Leitermann made a motion to approve the minutes of the Board Meeting of April 24, 2006 and May 8, 2006 seconded by Stan Wilson. Motion carried.
Tina Cain questioned the Dale Zickuhr billing. Thomas stated that he does the snow plowing around the lodge and bills once after the season ends. Tina questioned the Dearco billing. Rhode Nelson said it was for the window repair. Tina questioned the Floors Unlimited billing. Thomas stated it was for the carpet cleaning. Tina questioned how often the carpet needs to be cleaned. Rhode stated that generally it is cleaned once a year. Carol Beck questioned why it was so much. Thomas stated that they used the Chem Dry so that the lodge did not need to be closed for as long. Rhode stated that they will look at bids for the future. Tina questioned the billing from L. J. Sperberg Construction. Renee Towne stated that was the gravel that was purchased and used for various purposes. Rhode Nelson stated that he signed the contract with Mid County Coop for next year heating and that it was a 15% increase from this year. Tina Cain verified that Kevin Horrighs was the new helper. Tina Cain said that personnel committee needs to get a contract to him. Pat Leitermann questioned the bill for Eagle Graphics. Thomas stated it was for the clothing. Stan Wilson questioned if they ever bid printing expenses. Tina stated that the printer works with us and Pat Leitermann stated that they are reasonable rates. Rhode Nelson questioned if the purchasing committee should be checking on bids. Pat Leitermann made a motion to approve the disbursements and unpaid bills for June 2006, seconded by Rhode Nelson. Motion carried.
Accounting/Office Managers Report:
Thomas Strebel reported that he has a surgery scheduled at the end of the year and is to have a minimum of two weeks off. He asked if he could combine this year’s scheduled vacation with a week from next year. Personnel was asked to find out about sick leave and a possible replacement.
Thomas asked the new Board officers to sign the Co Vantage signature card and paperwork to change credit cards and authorized signors at the bank. He also stated that the bank needs a copy of their driver’s license.
Officers Reports:
Secretary:
Rhode Nelson talked about a house keeping issue on Spirit Ridge that Jeremy Johnson had looked at and is fining till it is cleaned up.
Rhode said that he would like the Board to look at updating the by-laws for this coming year.
Committee Reports:
Camping:
John Toppins presented a request that was received from an individual who would like to put up a temporary structure for storing their boats over the winter on a lot that he owns in another addition than where is home is. There was a discussion about the type of structure. It was decided a temporary structure would be approved if left up only for the non-camping season.
John Toppins said that he received a request from 18 Highlands to place two campers on their lot. Rhode Nelson made a motion that they find out if the County has a rule on this. Pat Leitermann second. John was asked to get more information from the County and the individual. Motion carried. Pat Leitermann pointed out other campers that needed to be checked on for violations.
Beach Club:
Pat Leitermann reported that there were reports of some needed repairs on Beach Clubs. He also talked about replacing trees on the Beach Clubs where the trees were cut down because of Oak Wilt.
Legal:
Tina Cain stated that she was contacted by Jim Van Handel and he is bidding on lot 15 Big Sky at the foreclosure.
There was a discussion about purchasing the properties from the County per the request at the Annual meeting. Pat Leitermann made a motion to offer $500 for the 51 & 52 Straight Arrow lots and $1000 for the 73 Big Sky lot. Steve Vanden Heuvel second. Motion Carried. Tina found that the County will not accept any bids less than the appraised value. Pat Leitermann rescinded his motion and Steve Vanden Heuvel rescinded his second. Rhode Nelson made a motion that they not pursue the purchase at this time because it would not be cost effective and try to pursue it at less than market value based on taxes and cost. Pat Leitermann second. Motion Carried.
Tina Cain reported that she has been contacted by Attorney McKenzie and asked for lenience for Mr. Lemay on the dues that are owed. There was a discussion about reducing the amount owed. Pat Leitermann made a motion to deny Mr. Lemay’s request for abatement of penalties because the other individuals involved have paid the interest and penalties. Rhode Nelson Second. Motion carried.
Tina Cain stated that Mr. Theine has asked that they waive interest and penalties on his dues.
Rhode Nelson made a motion to go into closed session. Pat Leitermann second. Motion carried.
The Board came out of closed session where they discussed reduction of interest and penalties for members that are not in good standing.
Rhode Nelson made a motion to deny the request from Mr. Theine and Mr. McKenzie to wave the penalties and interest and leave the assessment stand as it is on paper today. Steve Vanden Heuvel second. Motion carried.
New Business:
Renee Towne stated that they need to get an assistant for Larry because Larry is so far behind. There was a discussion about options.
Renee Towne made a motion to go into closed session for personnel matters. Pat Leitermann second. Motion carried.
The Board came out of closed session. Pat Leitermann made a motion that the personnel committee interview candidates for assisting the property manager and hire the party provided they meet the criteria. Renee Towne second. Motion carried.
Tina Cain talked about the letter received about people jumping off the Brave Island bridge. Renee stated that this is an issue for the Sheriff. Steve Vanden Heuvel is going to send a letter to the individual and the Sheriff.
Old Business:
Stan Wilson questioned the demolition of the building on 56 Thunderbird. Thomas is going to check on this.
Tina Cain questioned where the Audit is. Stan is going to check into this.
Pat Leitermann stated that they are trying to get with Wayne Towne on the service agreement.
The next regular meeting is July 10, 2006.
Pat Leitermann made a motion to adjourn. Carol Beck second. Motion carried.
Meeting adjourned.
Submitted by:
Carol Beck, Secretary
Board of Directors
