BOARD OF DIRECTORS
LEGEND LAKE PROPERTY OWNERS ASSOCIATION
LEGEND LAKE LODGE
KESHENA, WI 54135
August 14, 2006
Tina Cain called the meeting to order at 7:00 a.m.
Board members present:
Pat Leitermann
Renee Towne
Rhode Nelson
Tina Cain
Carol Beck
Steve Vanden Heuvel
Timothy Guzek
Also present Thomas Strebel.
Pat Leitermann reported the Beach Club meeting from August 5th. Renee Towne made a motion to approve the 8-5-06 minutes for the Beach Club Committee meeting. Carol Beck second. Motion carried.
Pat stated that the next Beach Club that they would like to meet with its’ members is Blue Heron.
There was a discussion about the money spent on 56 Thunderbird.
Tina Cain made a motion to go into closed session, Rhode Nelson second. Motion carried.
Rhode Nelson made a motion to come out of closed session in which legal issues were discussed, second by Pat Leitermann. Motion carried.
There was a discussion about what price to set for 56 Thunderbird. Carol Beck made a motion to set the minimum price at $13,000. Pat Leitermann second. Motion Carried.
Pat Leitermann made a motion to approve the minutes of July 10, 2006. Tina Cain stated that she has several changes that need to be made and asked that it be tabled until the next meeting.
Tina Cain asked why there were checks with $00 amounts. Thomas Strebel stated that is one of the things he was going to bring up in the Accounting Manager report. There was an error made with Renee Towne’s check it was voided incorrectly and a second check with the same error was printed. Thomas stated that it has now been voided correctly. The other $00 checks were for the returned check from the County for the bid that was rejected and a billing that was not paid because we did not get the material they were billing for. Pat Leitermann made a motion to approve the disbursements and unpaid bills for August 2006, seconded by Steve Vanden Heuvel. Motion carried.
Accounting/Office Managers Report:
Thomas Strebel stated that they have sent out the dues statements in July and payments have been coming in again.
Tina Cain questioned the $8 Beach Club Expense on the budget. Thomas said that it was supplies that were purchased and used on the Beach Club. Tina questioned why there was a change in the Employee Health Insurance Expense. Rhode Nelson stated that they went from one person’s insurance to 2 people. Tina questioned why in June the electricity and heat expense went up by $3000. Rhode Nelson stated it was for the prepayment of the propane contract. Tina asked what the expense was for Airgas. Thomas stated they are the company that comes in to inspect the fire extinguishers that needs to be done each year. Renee asked about the compost income amount for July. Thomas stated that the money was dropped off the last day of July or the beginning of August and that deposit was made in August.
Rhode Nelson stated that there were questions about the REW bills at the last meeting and these were all expenses for the lawn mower.
Officers Reports:
Vice President:
Rhode Nelson reported that Larry had told him that last year five sections of pier were stolen from the Association. It is believed that they were spotted in Rainbow channel. There was a discussion about what to do. Rhode is going to take a look and call the police if necessary
Rhode wanted to let the Board know that Henry is having issues with his health insurance.
Rhode reported on the ongoing issue on the islands in Blacksmith and passed around pictures that he had received. Rhode stated that one day he went there and had talked to everyone that was there. He told them that they could not go on the island or tie up to the island. Rhode stated he had called the individual who had reported the situation to him and told him that he did not see anyone that was doing anything that was in violation. There was a discussion about the issue of Blacksmith Islands.
Steve Vanden Heuvel went over a sign that the Lake District had suggested posting at boat launches and in the lodge. The Board made some changes including removing the words ‘use and don’t abuse’ and changed the phrase ‘don’t let trash float ashore’ to ‘no littering’.
Tina Cain stated that another suggestion that was made was to have an official letter sent from the Board to the Land Conservation Committee to look at erosion levels on the Association’s property and also to consider rip rap because of the destruction that is happening. Tina asked for approval from the Board to write the letter. Pat Leitermann made a motion to approved Tina sending a letter to the Land Conservation Committee, second by Steve Vanden Heuvel. Motion carried.
Rhode Nelson questioned the issue about swim buoys being placed in front of private property. Tina Cain stated that she is still pursuing that and she is going to be talking to the DNR and include it in the letter to the Land Conservation Committee. There was a discussion about the authorization of a swim area in front of private property. Pat Leitermann amended the motion to include the swim buoys in the letter and to send a letter to the DNR. Carol Beck second. Motion carried.
Steve Vanden Heuvel stated that he is also going to talk to the County concerning the swim buoys and people parking on VV to get down to that swim area.
President:
Tina Cain stated that they are receiving the payments from the Brunker case.
Tina reported that the Association received a check from the Dodges stating that they would like to donate for the care of the lake access. It was decided that it was a donation so that they should cash it.
Tina passed out sample invoices that can be printed from Quickbooks and indicated that they are not straight forward billings.
Tina reported that the County rejected the bid that was made on 73 Big Sky. There was a typo on the County Property sales sheet. The required minimum bid was greater than what the County printed on the sheet. The Board discussed if they should bid on the property at the new rate. Pat Leitermann made a motion to pass on making a bid on 73 Big Sky. Tim Guzek second. Motion carried.
There was a discussion about changing the by laws. Tina Cain pointed out that the by laws do not have to be changed, that any issues can be taken care of in a resolution. It was decided that they need to just clean up the resolutions.
There was a discussion about the Smoke Signals not getting out on time and possibly revamping the layout to take it to a higher level. It was decided to have the Personnel Committee meet with the people that put the Smoke Signals together.
Committee Reports:
Roads & Security:
Tim Guzek presented possible signs that they could purchase to post at the Association owned boat launches. There was a discussion about which sign to purchase and how many. Rhode Nelson made a motion to purchase 4 ‘Please Drive Slowly’ signs for posting at the two Association owned boat launches and if they need to be moved later, they can be moved accordingly. Steve Vanden Heuvel second. Motion carried with one opposed.
Beach Club:
Steve Vanden Heuvel stated the planned completion date on the signs cocreated with the Lake District and County would be next year.
Pat Leitermann stated that he is going to work with Larry on the swim designation post and set a meeting with the Blue Heron Beach Club members.
Forestry and Oulots:
Tina Cain question what is going on with the Bader issue. Renee Towne stated that she is waiting on another estimate.
Legal:
Tina Cain made a motion to go into closed session to discuss legal issues on various properties around the lake. Rhode Nelson second. Motion carried.
Carol Beck made a motion to come out of closed session, second by Steve Vanden Heuvel. Motion Carried.
Old Business:
Steve Vanden Heuvel questioned where the Association stands on the internet issue. Rhode Nelson stated that he has not talked to anyone in the past couple of weeks and presented what he found out so far. There was a discussion about if they should look into getting the service available for the Association members. Steve Vanden Heuvel is going to look into the liability, location, maintenance access, and what special that can be offered to the members.
The next regular meeting is September 11, 2006.
Carol Beck made a motion to adjourn. Pat Leitermann second. Motion carried.
Meeting adjourned.
Submitted by:
Carol Beck, Secretary
Board of Directors
