October 9, 2006 
BOARD OF DIRECTORS
LEGEND LAKE PROPERTY OWNERS ASSOCIATION
LEGEND LAKE LODGE
KESHENA, WI 54135
October 9, 2006
Tina Cain called the meeting to order at 7:00 a.m.
Board members present:
Pat Leitermann
Renee Towne
Tina Cain
Carol Beck
Steve Vanden Heuvel
Timothy Guzek
Stan Wilson
John Toppins
Also present Thomas Strebel, and part of the time Roy Stephens.
Carol Beck nominated Pat Leitermann for Vice-President and John Toppins second. Motion carried.
Tina Cain talked about issues that came up with getting the two signatures on the payroll checks.
Tina Cain stated that Rhode Nelson resigned from the Board, but he will still be in charge of Buildings and Grounds. Steve Vanden Heuvel will be the chair of the By-Laws, and Rhode will remain on the committee. Pat Leitermann as the Vice-President will now head the Personnel committee. Rhode Nelson will still keep involved with the System & Procedure committee.
There was a discussion about replacing Rhode Nelson. Steve Vanden Heuvel stated that Andre Van Belkom is willing to join the Board. Renee Towne stated that Roy Stephens is thinking about joining, but would need to clear up some family issues first. There was a discussion about who and when to appoint someone to finish out Rhode Nelson’s term. Steve Vanden Heuvel made a motion to nominate Andre Van Belkom. Stan Wilson second. Motion carried.
It was decided to add Andre Van Belkom on the Beach Club committee.
Tina Cain talked about what was discussed at the Land Conservation committee. Tina stated that the Land Conservation Committee had asked if the Association would close its private boat launches to aide in the monitoring and collection of the launching fees. There was a discussion about the problems it would cause by closing the boat launches and other alternatives to closing the launches. It was tabled to collect more information on the lock boxes and how the new system was working.
Tina Cain talked about the possible walleye habitat by VV that was discussed at the Land Conservation Committee. Tina said that there are other options and she will bring that information from the next Land Conservation committee meeting. Tina stated that she had talked to Wayne Towne from the Lake District about removing the swim buoys from this area because it is private property and in order to place swim buoys off from private property the land owners need to sign off on this and the Association did not sign off.
Pat Leitermann made a motion to approve the minutes of September 11, 2006 and September 23, 2006. Tim Guzek second. Motion carried.
Renee Towne asked about the bill from Menominee County Highway Department. Thomas stated it was for gasoline. John Toppins stated that Larry Meyer had called him and got his approval to purchase the split rail fencing. Pat Leitermann made a motion to approve the disbursements and unpaid bills for October 2006, seconded by Carol Beck. Motion carried. Tina noted that the last legal billing really is related to past due accounts. Tina also pointed out that the difference column on the budget should be reversed showing a positive when the income exceeds the budgeted amount.
Accounting/Office Managers Report:
Thomas Strebel passed out sheets which totaled the amount that was spent at hardware stores this year and last year and it showed that the amount spent. Thomas stated that the purchases are small at $5 to $40 charged each time and he did not pursue it any further because there was not enough purchased to combine accounts to ask for a discount. Pat Leitermann suggested that they get a discount card.
Thomas reported on some of the issues that people had come into the lodge about including the property assessment, trespassing, the hazardous waste clean up day, burning permits, and questioned if there was a 99 year lease.
Thomas stated that with payroll, he would need to require them to get the time cards in by noon on Monday because there is the issue of the hours on Saturday. Thomas stated that the payroll would then be done Monday afternoon or early Tuesday. Therefore signing the checks would be every other Tuesday afternoon or after would be sufficient. Thomas also said that he would submit this in writing.
Thomas also passed out the new signature card for the bank account for the new officers.
Visitor’s Comments:
Roy Stephens talked about some issues he came across. Some Tribal members were cutting a big oak in the Silver Canoe area. Roy questioned if the Tribe and or property owners can cut trees on Association property. Tina stated that the Tribe can not cut trees from private property, and the wilderness area is Association owned. Renee stated that Association members can cut wood from a tree that was down on Association property.
Roy questioned about Tribal members renting their property on Legend Lake. Tina Cain stated that the Association does not have control over Tribal members and what they do on there Tribal lots. Tina stated that non-Tribal lots the Association must abide by the By-Laws which do not allow renting of property. If there are lots that he knows are being rented, please tell the office and the Board will notify them. Roy asked if this could be put in the Smoke Signals.
Officers Reports:
President:
Tina Cain stated that at the Land Conservation meeting they are going to look into if the Association has to ask for permission to post signs and get back to them. The Committee is also looking into the suggested language for the sign and get back with Tina.
Vice President:
Tina stated that Rhode Nelson was working on getting a valuation of the building with Jim Akermann who is a real estate and business analysis.
There was a discussion about the docks that were stolen and recovered
Tina talked about the Smoke Signals redesign and asked that personnel committee to talk with the people that work on the Smoke Signals.
Tina stated that now that Rhode has left the Board the preparation of the contingency plan falls on to the Secretary. There was a discussion about paper work that should be in a save deposit box.
Steve Vanden Heuvel stated that he has been going through the resolutions and he felt that the prior Boards did a pretty good job.
Treasurer:
Stan Wilson stated that they need to work on the plan for a sinking fund.
Secretary:
Carol Beck reported that she went to the School Board meeting and that they are raising the mil rate 7%. Tina stated that the Menominee County Tax Payers are looking at that.
Committee Reports:
Forestry and Outlots:
Renee Towne stated that she does not feel that the pile of brush needs to be removed in Blue Heron and the Board should not cave in to a family dispute. Steve Vanden Heuvel stated that he would take his Bobcat over there and burn the pile when burning is permitted.
Renee pointed out that a prior Board gave her the permission to block ATV trails. She also pointed out that the Association could loose the Managed Forest land status with all the ATV trails running through them and then the Association would need to pay all the back taxes on this property. Pat Leitermann stated that issue is not the blocking of the ATV trail, it more that there has to be other ways that are less unsightly. There was a discussion about the issues of ATV in the forested areas.
Tina Cain suggested that the Association could look into the possibility of setting up an ATV trail. There was a discussion about this option and possible impact. Renee Towne was asked to bring in possible areas for an ATV trail to the next meeting.
Renee Towne reported that they will be getting the cutting permit for the forester and asked who is to sign it. Tina stated that the Renee could sign it. Steve Vanden Heuvel asked if they just cut the oak wilt trees. Renee said that the forester determines what to cut according to the management plan.
Renee reported that the compost pile needs to be turned and that this will be a major expense in the next week and a half. She also stated that 113 loads of material came in on Saturday.
Building & Grounds:
Tina Cain stated that she had an electrician come in on Saturday, and the service is fine and does not need to be upgraded. She stated that the County is putting up a pole and the Association would not need to purchase an electric lock box.
Legal:
Tina Cain stated that the outstanding dues are being worked on, and the outstanding dues are not that bad for the long term
Tina stated that George is working on the trespassing on Trails End and that there will be a sign posted for no trespassing. She said that the lot lines were also marked.
Tina stated that Heigl is getting a surveyor out to look at the lot. Since it is unplatted, it can not be combined with the existing lots and will need to be left as a separate lot. Because of this they will set it up as a restrictive covenant that it has to stay with their lots if they sell them.
Roads & Security:
Tim Guzek stated that the sign is on the outlot on trails end. He also reported that Larry has the please drive carefully signs on the boat launches.
Tim stated that he got a report from 60 Wood Duck that a gas can was stolen. There was a discussion about past thefts.
Tim stated that he will follow up on the pier on Brave Island.
Tina Cain asked what ever happened with the feral gas tank. Tim stated that he had left a message for the guy, but he had never called back.
Renee asked if Larry brought to anyone else’s attention about a shack that was found back in the trees when they were marking? He did not, so Renee stated that she would investigate it.
Personnel:
John Toppins stated that it was brought to his attention that Rick Moses was given 30 hours of personnel time and Larry and Henry do not have this. It was decided to make them all equal and that a procedure needs to be set up.
Purchasing:
John also stated that Larry had requested a Sam’s card to purchase supplies for the lodge. There was a discussion about what he would get there and if it would be cost effective. Steve Vanden Heuvel made a motion to allow purchasing to get a Sam’s Card if it is cost effective. Pat Leitermann second. Motion carried.
By-Laws:
There was a discussion about the camping questionnaire and the mailing of the form.
Steve Vanden Heuvel talked about the wireless internet tower that went up and that it is the only tower that they need. He said that there is one person that complained about the height and the County is looking into it. If it has to be lowered, more towers may be needed to get the coverage for the whole lake.
Camping:
Pat Leitermann asked how they are going to address campers still on the lot. Tina stated that they will have to have a group of people go around the lake and list out the properties that still have campers on and send them letters.
Property Sales:
Tina Cain stated she did not hear anything back from the attorney on the purchase to 60 and 61 Medicine Hat. Lisa is going to be calling them back.
Pat Leitermann made a motion to go into closed session, Steve Vanden Heuvel second. Motion carried.
Pat Leitermann made a motion to come out of closed session, Carol Beck second. Motion carried.
Came out of closed session where property sales were discussed and Pat Leitermann made a motion to set purchase prices and Steve Vanden Heuvel second. Motion carried.
Carol Beck made a motion to adjourn the meeting. Stan Wilson second. Motion carried.
The next regular meeting is November 13, 2006.
Meeting adjourned.
Submitted by:
Carol Beck, Secretary
Board of Directors
