December 11, 2006 - Board Meeting 
BOARD OF DIRECTORS
LEGEND LAKE PROPERTY OWNERS ASSOCIATION
LEGEND LAKE LODGE
KESHENA, WI 54135
December 11, 2006
Tina Cain called the meeting to order at 7:00 a.m.
Board members present:
Pat Leitermann
Renee Towne
Tina Cain
Carol Beck
Steve Vanden Heuvel
Timothy Guzek
Stan Wilson
John Toppins
Andre Van Belkom
Also present Thomas Strebel and guest, Jim Schwaller.
Visitor Comments:
Jim Schwaller read excerpts from the Smoke Signals. The first issue he talked about was that the Smoke Signals states that dumping leaves and brush in a forested area is prohibited by both State and County laws. Jim stated that he could not find any laws in the County against this and he feels that this should be changed in the Smoke Signals.
Jim read an excerpt about no motorized vehicles in outlots. He said that he witnessed Renee Towne direct a truck onto the outlot to dump brush.
Jim stated that Renee builds brush piles at the end of the wilderness area and burns them. Jim questioned if there is a law against burning in a wilderness area. Jim also talked about Renee blocking the trail with logs.
Jim made a recommendation that any Board member that makes violations should be removed from the Board with zero tolerance.
Steve Vanden Huevel stated that they had come up with a solution by using his skid steer and move the pile to burn it. They are waiting for snow cover. He said this issue has been addressed and it will not happen again. It was also decided to change the statement in the Smoke Signals.
Jim stated that the Board needs to look at what their actions are and how they are perceived by the people. Steve stated that he hoped that the members have read the past minutes and they would see that the issue has been address.
Steve Vanden Huevel questioned Jim Schwaller about the wireless system. Jim stated that they are waiting to put a new aerial at the Suring tower and once that is done, they will test it for another week. Then it would be offered to the public after that.
Action Items:
Thomas Strebel talked about a request from Bob Tochterman to cut down a standing gnarled dead tree from an Association outlot, it was discussed. It was decided to have one of the outside crew look at it first and drop it if needed.
Tina Cain stated that the minimum price needs to be set on Lot 3 Spirit Island and gave background information on it. Renee said that there is a shed by this Spirit Island property that is on Association property. Tina stated that the crew should go out and mark the boundaries and send a letter to move the shed. Pat Leitermann made a motion to set the minimum price of Lot 3 Spirit Island at $2000. John Toppins Second. Motion carried.
Tina gave background information on Lots 11, 12, 13, and 14 Red Rock and asked for a minimum price to be set. Pat Leitermann made a motion to set the minimum price per lot for Lots 11, 12, 13, and 14 Red Rock at $2000 each. Stan Wilson second. Motion carried.
Tina gave the background information on the purchase of Lots 14, 15, and 16 Sundance and asked for the minimum price to be set. Stan Wilson made a motion to set the minimum price per lot for lots 14, 15, and 16 Sundance at $3,200 each. Carol Beck second. Motion carried.
Tina Cain gave background information on the Heigl situation. Tina stated that after the lot boundaries were marked by the surveyor, it was apparent that Lot 38 Grey Eagle is infringing on the Association property. There was a discussion about Mr. Heigl’s offer to purchase the piece of property, the issues from this encroachment and options to deal with both issues. Steve stated that they have to treat it like any other piece of property, either they not sell it or they set a minimum price and open it up for bids. Steve Vanden Huevel made a motion, they should have it plotted and put up for sale to the public. Carol Beck second. After more discussion, Pat Leitermann made a motion to write them a letter and thank them for their interest in the property; however, their offer to purchase is denied at this time without further investigation by the Board. Also, they must remove all their materials from the lot including the walkway. The Board will get their own appraisal and at a later date will determine if this is saleable as a buildable lot. Steve Vanden Huevel second. Motion carried.
Pat Leitermann made a motion to approve the minutes of October 9, 2006 (November’s meeting was cancelled). Carol Beck second. Motion carried.
Pat Leitermann questioned the cash payment. Thomas stated it was for a cashier’s check for Rick’s health insurance. Pat Leitermann questioned the Bay Title expense. Tina stated it was an expense for the purchase of the land. Pat Leitermann questioned the payment to Daryl Parker. Tina stated it was the purchase of the other lots. Pat Leitermann made a motion to approve the disbursements and unpaid bills for December 2006, seconded by Steve Vanden Huevel. Motion carried.
Accounting/Office Managers Report:
Thomas Strebel stated he checking on the discount cards from the hardware store. He was told that they can not be used on billed accounts.
Thomas questioned if the Board wanted the cost of the paper shredder taken from the replacement account. The Board decided it should. Thomas stated that currently it was taken from the general fund, but he would adjust this for the next meeting.
Thomas told the Board about the thank you card for the plant received from the Roy Peach family.
Thomas stated that Renee’s E-mail address changed so a new green E-mail card was printed.
Officers Reports:
President:
Tina stated she gave out the Smoke Signals due dates for 2007.
Tina stated that she called the gentleman who did the assessments and asked for a Q & A articles on how the assessments were done to be placed in the Smoke Signals.
Tina said that she talked to Wayne Towne regarding the swim buoys between the Little Bear and White Cloud Additions. Wayne acknowledged that the Town signed the request for these buoys and that the Town is not the owner of the property in that area thus, not the proper authority to sign for the buoys. These were placed in front of private property and the property owner needs to sign off for the buoys to be place there. Wayne stated because of this, the buoys will not be place in this area next year.
Tina stated that they received a request for a donation to the Annual Elder Christmas party. Pat Leiterman made a motion to donate 3-5 items that are sold at the lodge to the Elders Christmas Party. Steve Vanden Huevel second. Motion carried.
Vice-President: Nothing
Secretary:
Carol talked about the list that they have received, and what is in the each of the files. There was a discussion about what is in the files and if they should purchase more fire proof cabinets. Pat Leitermann made a motion to approve the purchase of, up to two more fire proof file cabinets and leave Tom and Lisa decide what files would need to be place into them for protection. Tim Guzek second. Motion carried. John Toppins stated to let him know how many is needed.
Treasurer:
Tina Cain requested that Stan Wilson start working on the budget for 2008 in January.
Visitor’s Comments:
Bob Hermes joined the meeting. There was a discussion about the County Board meetings and the LCC meetings. It was decided that a representative of the Association should go to these meeting. Bob Hermes stated that he works with the Lake District for grants. He also stated that the Lake District may be holding a special meeting to put a special collection together because it looks like an 85% chance that they will be treating the whole lake this year.
Bob Hermes stated that they have placed three pay posts, one on each of the public boat launches. Bob stated the Town is asking for the closing of the Association boat launches so that they can have a better control over the spread of invasive species. Bob stated that they will be charging $5 a day to launch a boat and property owners of the area and Tribal members would be exempt from this fee.
There was a discussion about the DNR’s demand to remove the railings from the boat launch by the lodge.
Bob explained his reason for not supporting the request by the Association to support the adoption of the By-laws as County law.
There was a discussion of what they should do with the Association’s boat launches. Steve Vanden Huevel made a motion to close the Association boat launches, but have them open for two weekends in spring and two weekends in fall with restricted hours and they must be an Association member. Renee Towne second. Motion carried. Steve Vanden Huevel said that he would head up the committee to set this up.
Committee Reports:
Personnel:
Pat Leiterman made a motion to go into closed session to discuss personnel. Carol Beck second. Motion carried.
Forestry & Outlots:
Renee Towne reported that the logging is completed for the year because the roads have been closed to heavy equipment for the season. The final check should be received soon.
By-Laws:
Steve Vanden Huevel stated that he needs to get with Rhode on the By-laws and Andre Van Belkom is also going to help.
Roads & Security:
Tim Guzek questioned the issues that were presented with campers still on lots. Tina stated that Jeremy Johnson is addressing these issues and our attorney is aware of this issue.
Beach Club:
Pat Leitermann stated that the crew has looked at the post and rails, and will finish up in spring.
Legal:
Tina talked about an unsigned letter that Carol Beck received about campers still left on lots. Carol Beck stated that she had talked to this person and asked her to submit her issue in writing. Carol stated that she did not remember the person’s name. Tina stated that the person who wrote the letter mentioned calling several times and made accusations against the Office staff; however, she never leaves a name and number, nor did she sign the letter. Therefore, we could not respond to her about what actions we have taken and it is very inappropriate to make accusations against the office personnel when it is clearly the persons own fault for not knowing what is going on. Tina said that if Carol should talk to this person again that Tina wants a written apology from this person made to the office staff.
Tina stated that they still are receiving the payments from the Brunker case.
Pat Leitermann made a motion to go into closed session. Andre Van Belkom second. Motion carried.
Pat Leitermann made a motion to come out of closed session. Steve Vanden Huevel second. Motion carried.
Tina stated that Tom will be getting her the top ten list for outstanding dues.
Stan talked about a foreclosure that is going on with Lot 42 Hawks Nest. He recommended that the Association not pursue the money that is owed because the cost would be more than what they would get back. Pat Leitermann made a motion to not pursue this foreclosure. Tim Guzek second. Motion carried.
Miscellaneous:
Carol Beck and John Toppins stated that they would not be able to make it to the February meeting.
Carol Beck made a motion to adjourn the meeting. Pat Leitermann second. Motion carried.
The next regular meeting is January 8, 2007.
Meeting adjourned.
Submitted by:
Carol Beck, Secretary
Board of Directors
