April 9, 2007 - Meeting Minutes

 

BOARD OF DIRECTORS

LEGEND LAKE PROPERTY OWNERS ASSOCIATION

LEGEND LAKE LODGE

KESHENA, WI 54135

April 9, 2007

Tina Cain called the meeting to order at 7:00 a.m.

Board members present:

Renee Towne

Tina Cain

Carol Beck

John Toppins

Andre Van Belkom

Steve Vanden Heuvel

Pat Leitermann

Stan Wilson

Timothy Guzek

Also present Thomas Strebel and guests Dan Moede, Pat Gwidt, Christopher Dyer and daughter.

 

Visitor Comments:

Christopher Dyer and his daughter questioned why the tree drops were taking away part of the swim area. Tina Cain explained that it was set up for a fish habitat the swim buoys should not have been placed there and they will not be going back. Tina also explained that the Beach Clubs are the designated water access for off shore owners. Christopher asked if they were looking for a place for a fish habitat or just a way to protect a property owner’s shoreline. Renee Towne stated that they were more concerned about the protection of the Association owned property. Tina Cain stated that someone had cut trees from the Association owned property to create a beach area, because there was a misconception about it being an approved beach area because of the placement of the swim buoys. Tina explained that there are no public beaches on Legend Lake and all beaches are privately owned. Pat Gwidt questioned why they do not do something to stop the erosion on the horseshoe. Steve Vanden Heuvel pointed out, the horseshoe is County property. Since a majority of the property owners want to use the horseshoe and as long as it does not get wrecked, the County is going to keep it open. Pat Leitermann pointed out that County is monitoring the abuse.

Steve Vanden Heuvel stated based on recommendations from some property owners, they will set up a method of a deposit on a numbered keys that cannot be duplicated for the lock on the Hawks Nest boat launch. There was a discussion about erosion issues and proposed gate system at Hawk’s Nest. Steve Vanden Heuvel stated that if someone can come up with a better solution, they are willing to listen.

Pat Gwidt stated that the Social Committee met about two weeks ago and had some items they wanted to bring to the Board. First they would like to replace the refrigerator, second they would like to have a community rummage sale, and they are doing research in purchasing cloth blinds to help reduce the echoing in the lower lodge.

Carol Beck made a motion to allow Social Committee to replace the refrigerator. Steve Vanden Heuvel second. Motion carried.

Tim Guzek made a motion to allow a community rummage sale in the spring of 2008. Pat Leitermann second. Motion carried.

Pat Leitermann suggested hanging banners from the ceiling or rafters. Carol Beck made a motion to approve a study on the costs. Pat Leitermann second. Motion carried.

Action Items:

Tina Cain stated that she sent out the Key Agreement to everyone to look at. Tina stated that she had run the agreement past, our attorney Randy Gast. Pat Leitermann made a motion to approve the Hawks Nest Key Agreement. Carol Beck second. Motion carried.

Steve Vanden Heuvel stated that they need to get this implemented. There was a discussion about ways to implement the plan. Steve Vanden Heuvel said that a post card will be sent out on the closing of the boat launches. Pat Leitermann made a motion to approve, up to $750 in supplies to set up the gate system. Carol Beck second. Motion carried.

Pat Leitermann made a motion to approve $200 to purchase keys and locks. Carol Beck second. Motion carried.

Steve Vanden Heuvel made a motion to set the minimum price for 66 Big Sky at $2,200 and to set the minimum price for 53 Big Sky at $4,300. Carol Beck second. Motion carried.

Tina Cain asked for the resolution on the conflict of interest. Pat Leitermann made a motion to approve and implement the conflict of interest policy. Steve Vanden Heuvel second. Motion carried.

Carol Beck made a motion to approve the minutes of March 12, 2007. Stan Wilson second. Motion carried.

Accounting/Office Managers Report:

Tina Cain asked about the payment for Tom Romenesko. Thomas stated that Mr. Romenesko had paid dues for a relative who had already paid the dues and we were refunding that payment. Carol Beck questioned to payment for Wajda. Thomas stated it was for one of the properties that were purchased. Tina Cain stated that $50 payment to her was for the opening deposit for the Bank Mutual. Carol Beck made a motion to approve the disbursements and unpaid bills for April 2007, seconded by Stan Wilson. Motion carried.

Thomas Strebel stated they are currently sending out the first quarterly statements.

Thomas stated that the requested changes have been made to the budget and that next month they would have the prior months totals separated correctly.

Officers Reports:

Vice President:

Pat Leitermann stated that the employee salaries have been looked at and that he would need to meet with the employees in the next couple of weeks.

Tina asked if he had worked with Rick, Henry and Larry about getting the steps built. Andre Van Belkom stated that he had some quotes on steps to get into the water. There was a discussion about beaches on the Beach Clubs. There was a discussion about expenses for the Beach Club. Pat Leitermann stated that he will work with Rick and Larry on getting numbers for the Beach Club budget. Pat Leitermann made a motion to spend up to $300 on the proposed ladder. Andre Van Belkom second. Motion carried.

Treasurer:

Stan Wilson stated that he just needs to talk to a couple people before they leave today on their budget numbers and then he would be able to get it out. There was a discussion about the Forestry income and expense.

President:

Tina Cain reported that they are still getting the payments on the Brunker case.

Tina stated that she had given the past dues list to the attorney to send out letters. There was a discussion about the expenses for foreclosure.

Committee Reports:

Purchasing:

John Toppins presented quotes he received for cleaning the office carpets. Carol Beck suggested renting a Rug Doctor. John stated that he will talk to the crew about renting the Rug Doctor and purchasing the soap.

John stated that he had a request from Larry to get Rick and Henry on the approved purchasing list. Steve Vanden Heuvel made a motion to send out a letter adding Henry and Rick to the authorized purchaser list with a $1000 limit. Pat Leitermann Second. Motion carried.

John stated that Larry has requested a new brush cutter. There was a discussion about which brush cutter to purchase and cost. Pat Leitermann made a motion to approve the purchase of a brush cutter and parts up to $1150. Steve Vanden Heuvel second. Motion carried.

Personnel:

There was a discussion about the replacement of Larry next year.

Camping:

John Toppins reported that the camping committee met again and have asked for some minor changes to the proposed changes to the camping By-laws. He went over the proposed changes. The Board discussed the proposed changes and adjusted some of the wording. Steve Vanden Heuvel made a motion to approve the proposed changes to the camping By-laws. Motion passed with Pat Leitermann and Renee Towne opposed.

Outlots:

Tina Cain asked if they want to spend time and money on a sign for the boat launches. There was a discussion about the locking of the Silver Canoe boat launch.

Steve Vanden Heuvel questioned when the dock is to be removed by Grey Eagle. Tina Cain stated that she had given them until May 31, 2007 to have this removed.

There was a discussion about the County boat launch stickers.

Legal:

Pat Leitermann made a motion to approve the record retention resolution. Andre Van Belkom second. Motion carried.

Purchasing:

Andre Van Belkom talked about the proposed cordless conference phone he was looking at buying for the Association. Carol Beck made a motion to purchase the phone. Pat Leitermann second. Motion carried.

There was a discussion about the proposed changes to the billing. This issue was tabled.

Andre Van Belkom talked about the copier leases he had located. There was a discussion about the copier features. Carol Beck made a motion to accept the refurbished copier and maintenance contract. Steve Vanden Heuvel second. Motion carried.

Finance:

Stan Wilson stated he needs some more information to finish up the budget this week and he will talk to the individuals and e-mail it out.

There was a discussion about what to include in the annual mailing. It was decided to finalize everything for the mailing by April 20, 2007.

Nominating:

Steve Vanden Heuvel verified who was running for the Board of Directors.

Building and Grounds:

Andre Van Belkom gave bids for the roofing of the lodge.

There was a discussion about what to do about the landscape timbers.

Pat Leitermann made a motion to adjourn the meeting. Steve Vanden Heuvel second. Motion carried.

The next regular meeting is May 14, 2007.

Meeting adjourned.

Submitted by:

Carol Beck, Secretary

Board of Directors