May 14, 2007 - Board Meeting

BOARD OF DIRECTORS

LEGEND LAKE PROPERTY OWNERS ASSOCIATION

LEGEND LAKE LODGE

KESHENA, WI 54135

May 14, 2007

Tina Cain called the meeting to order at 7:00 a.m.

Board members present:

Renee Towne

Tina Cain

Carol Beck

John Toppins

Pat Leitermann

Stan Wilson

Timothy Guzek

Excused: Steve Vanden Heuvel and Andre Van Belkom

Also present Thomas Strebel, Pat Hietpas, and Susan Van Handel

 

Visitor Comments:

Pat Hietpas talked about the property between 38 Grey Eagle and 1 Tall Moon. Pat asked that the lot remain unbuildable and restrict it by covenants. He also asked for a last look if the property is ever sold and requested that they be able to remain cutting the grass area and remove the weeds from the shoreline. Tina Cain stated that that this Board could not restrict future Boards with regard to the sale and a last right of refusal; however, the Board does not intend to sell the lot and doubts any future Boards would either. If it were sold, all bidders are on even footing, the highest bidder wins.

The parties agreed that Lot 38 Grey Eagle could remove the cut weed build up in front of the outlot as they cause mosquito and aesthetics issues, the owners of Lot 38 Grey Eagle would work with Jeremy Johnson to replace the natural vegetation on the shoreline and in the forest area, the owners of the Lots on each side of the outlot would remove their property from the outlot, including boat lift, and the LLPOA would not place a fence around the entire outlot to preserve the aesthetics of the area.

Action Items:

Renee Towne made a motion not to sell the wilderness area between 38 Grey Eagle and 1 Tall Moon. John Toppins second. Motion carried.

Pat Leitermann made a motion that a fence will not be installed between 38 Grey Eagle and 1 Tall Moon unless the owners fail to meet Jeremy Johnson restoration requirements. John Toppins second. Motion carried.

Pat Leitermann made a motion to accept the bid for 53 Thunderbird from John Zinda. Carol Beck second.

Carol Beck made a motion to approve the minutes of April 9, 2007. Pat Leiterman second. Motion carried.

Stan Wilson questioned the bill from Dale’s Building service. Thomas said it was for the snow plowing. Tim Guzek questioned the bill from Purchase Power. Thomas said it was for the postage machine. Stan questioned the bill from REW Motors. Thomas stated it was for the tractor service. Carol Beck questioned the bill from Northern Telephone. Thomas stated it was the billing for the website. Stan Wilson asked about the payment to Co Vantage. Thomas said it was for a credit card charge for the ladder on the Beach Club. Tina Cain questioned the couple $58 checks. Thomas stated it was for double payment of dues. Tina questioned the Gene Gottsacker billing. Thomas stated it for the sharpening of the chipper blades. Tina questioned the GPS complete Auto Service. Thomas stated it was for service to the truck. Carol Beck made a motion to approve the disbursements and unpaid bills for May 2007, seconded by Pat Leitermann. Motion carried.

Accounting/Office Managers Report:

Thomas Strebel reported that the first quarter statements were sent out.

Thomas stated that there were about 21 keys that were issued for the Hawk’s Nest boat launch. There was a discussion about the issues and concerns on the closing of the boat launches. Thomas questioned if they should issue a key if a Tribal member wants to purchase a key for Hawk’s Nest boat launch. It was decided that like any property owner of Legend Lake, if they pay the dues and remain a member in good standing that a key could be issued.

Officers Reports:

Vice President:

Pat Leitermann stated that he had met with Henry, Larry and Rick and verified that when Larry retires, Rick would be taking the job. There was a discussion about if Larry was going to work over the winter months and if they should change his retirement date.

There was a discussion about if they should cross train Rick for the office and another person cross trained for outside.

Treasurer:

Stan Wilson stated that this would be his last meeting.

President:

Tina Cain reported that all of the boat launches are officially shut down. There was a discussion about if they should order more keys for the Hawk’s Nest boat launch. It was decided that when they get to 30 left, that 10 should be ordered unless there is a break point.

Tina stated that they just had their fire inspection and no violations were observed.

Tina stated that they are still getting payments on the Brunker case.

It was decided not to advertise on the Winn Sport Poster because they are not a business.

The Board discussed and approved supporting another scholarship to the school this year.

Tina stated that Donald Conn contacted the Association to make a deal to pay the amount owed to the Association on outstanding dues. It was discussed and approved to make a deal with the person.

Tina reported that she had gotten a letter from Wayne about campers getting camping permits with no intention of hooking up to their septic. It was decided to change the wording on the camping application to make sure that the camper is hooked up to the septic. There was a discussion about other camping violations and the enforcement.

There was a request from a property owner to be allowed to use his lawn mower to transport wood through the Beach Club to his property. The Board decided not to approve the request due to the no motorized vehicle rule.

Committee Reports:

Forestry and Outlots:

Renee Towne reported that there is a problem starting with the area across from the compost site where full size vehicles are driving across the wilderness area. She also pointed out that the school bus is dropping students off at that site instead of at their resident. There was a discussion about where and why the student is being dropped off in that spot. It was decided to write a letter to the school asking that the student be dropped off at their residence. There was a discussion about the ATV and vehicle problem in the wilderness areas. It was decided to put stumps to block the path created off from Silver Canoe and another created in Lodge Pole.

There was a discussion about signs needed around the lake.

Finance:

There was a discussion about the budget and the unanimous consent form.

Architectural:

John Toppins presented a request that he received to convert a two stall garage to a three stall garage. He has requested a variance to the Association set back of 35 feet. There was a discussion about the request and if there was another way to accomplish the same thing without a variance. Pat Leitermann made a motion to approve the variance because he can not get a lot near his and it doesn’t exceed County ordinances. Stan Wilson second. Carol Beck abstained. Motion carried with one opposed.

Beach Club:

There was a discussion about the repairs and improvements that are needed on the Beach Clubs.

Personnel:

There was a discussion about the need to meet with the coordinator of the Smoke Signals to go over ad pricing and other issues. There was a discussion about e-mailing the Smoke Signals.

There was a discussion about putting things on the website.

There was a discussion about the annual meeting.

Pat Leitermann made a motion to adjourn the meeting. Carol Beck second. Motion carried.

The next regular meeting is June 11, 2007.

Meeting adjourned.

Submitted by:

Carol Beck, Secretary

Board of Directors