BOARD OF DIRECTORS LEGEND LAKE PROPERTY OWNERS ASSOCIATION LEGEND LAKE LODGE KESHENA, WI 54135
June 11, 2007
Tina Cain called the meeting to order at 7:00 a.m.
Board members present:
Renee Towne Tina Cain Carol Beck John Toppins Andre Van Belkom Steve Vanden Heuvel
Excused: Pat Leiterman, Nancy Pagel and Tim Guzek
Also present Thomas Strebel
Action Items:
There was a small discussion about the annual meeting.
Renee Towne nominated Tina Cain for President. Carol Beck second. Tina Cain stated that she will be asking people for help. Motion carried.
Andre Van Belkom nominated Steve Vanden Heuvel for Vice President. Carol Beck second. Motion carried.
Carol Beck nominated Andre Van Belkom as Treasurer. John Toppins second. Motion carried.
Andre Van Belkom nominated Carol Beck as Secretary. John Toppins second. Motion carried.
There was a discussion about who to have chair each committee.
There was a discussion about if the owners of 1 Tall Moon and 38 Grey Eagle could place something in the green area between these lots so there elderly parent can walk across because it is muddy at times. Steve Vanden Heuvel is going to work with them to come up with an agreeable solution.
Carol Beck made a motion to approve the minutes of May 14, 2007. Steve Vanden Heuvel second. Motion carried.
Renee Towne questioned the billing from Jim’s Hardwood flooring. Thomas stated it was for the refinishing of the floor in the lower lodge. Tina Cain questioned the payment to Linda Ourada. Thomas stated it was for the refund of a lodge rental fee. Tina questioned the London House Radio Shack bill. Andre Van Belkom stated it was for networking the new printer. Tina questioned the Gene Gottsacker payment. Thomas stated it was for the sharpening of the chipper blades. Carol Beck made a motion to approve the disbursements and unpaid bills for June 2007, seconded by Steve Vanden Huevel. Motion carried.
Accounting/Office Managers Report:
Thomas Strebel stated that he ran out of time and did not get the budget totally completed for this month.
Thomas stated that there were about 15 keys left for the Hawk’s Nest boat launch. Tom stated that he had currently placed the income from the boat launch into Misc. Income. There was a discussion about where to report this income on the budget. It was decided to make a separate line item.
Thomas stated that he needed to meet with Andre Van Belkom and Steve Vanden Heuvel after the meeting to get them set up for authorized check signers.
Tina Cain stated that she had purchased a camera and camera equipment for the lodge and she has a check which should be issued to her for reimbursement. Steve Vanden Heuvel made a motion to allow Tina Cain to sign the check for herself. Renee Towne second. Motion carried.
Officers Reports:
Secretary:
Carol Beck questioned if they ever got the new fire safe cabinet. John Toppins stated that is his job to get that. There was a discussion about getting a safe.
Carol stated she looked on the internet about a contingency plan, and she stated that they would need a committee. Tina stated that she should put her committee together and create something by September. Tina stated that Carol Beck and Tim Guzek should put something together for the neighborhood watch.
There was a discussion about setting up a meeting with the Smoke Signals.
It was discussed on getting information on the internet faster. It was decided to have Carol Beck chair a committee to update information on the website.
Committee Reports:
Forestry and Outlots:
Renee Towne stated that she has the billing for the stumpage tax and that it should be paid promptly.
Beach Club:
Andre Van Belkom reported that the stairs have been installed on the Great Bear Beach Club.
Purchasing:
John Toppins stated that he would start looking for a different pick up truck for the Association.
Beach Club:
Andre Van Belkom reported on a memo he received on people mowing the Beach Club. Andre is going to send them a letter.
There was a discussion on high speed internet. Steve Vanden Heuvel made a motion to get high speed internet for the lodge. Carol Beck second. Motion carried.
Personnel:
Steve Vanden Heuvel made a motion to go into closed session to discuss personnel issues. Carol Beck second. Motion carried.
Steve Vanden Heuvel made a motion to come out of closed session. Carol Beck second. Motion carried.
Tina stated that she did not write a letter to the school district about students being dropped off other than by their homes because school is out. She asked that she be reminded to write it in the fall.
Tina read a letter she had received from a lady from Deer Path 27 requesting the allowance of two seasonal campers on their lot. The Board decided that they would not approve allowing two campers and to send them a letter listing out other options.
Tina Cain passed a concern she received on the overcrowding of the Deer Path Beach Club to Andre.
Tina read a letter received which requested the reopening of the Silver Canoe boat landing. This was discussed and the Board decided to keep the boat landing closed at this time.
There was a discussion about the camping permit. The Board decided to keep it as an annual permit. There was a discussion on the monitoring of camping. It was decided to send a letter out in March.
Carol Beck made a motion to adjourn the meeting. Andre Van Belkom second. Motion carried.
