July 9, 2007 - Meeting Minutes

 

BOARD OF DIRECTORS

LEGEND LAKE PROPERTY OWNERS ASSOCIATION

LEGEND LAKE LODGE

KESHENA, WI 54135

July 9, 2007

Tina Cain called the meeting to order at 7:00 a.m.

Board members present:

Renee Towne

Tina Cain

Carol Beck

John Toppins

Andre Van Belkom

Steve Vanden Heuvel

Nancy Pagel

Tim Guzek

Pat Leiterman

Also present Don Hirt, Norb Stauber, and Thomas Strebel

 

Visitor Comments:

Don Hirt brought a concern about a non-registered boat on the Council Hill Beach Club, Tribal members using Beach Club, and dogs running loose. Pat Leiterman stated that he would write a letter to the Tribe, but they requested for more specifics.

The Board discussed and decided to ask the outside crew to watch for non-registered boats on Beach Club.

Norb Stauber from Rural Insurance went over the insurance coverage of the Association.

Action Items:

Property bids were opened and the highest bids for 10 Bent Tree, 53 Big Sky and 15 Sundance were accepted.

Tina Cain talked about the letter received from Lot 7 Blue Heron asking for a reissue on a lost key for the Hawk’s Nest boat launch. The Board discussed whether a key should be issued to the co-owners of this property. Renee Towne made a motion not to issue a key and to re-visit this issue again next year for issuance to co-owner if requested by the co-owner. Steve Vanden Heuvel is going to contact them regarding the Board’s decision.

Tina reported that Heigl has removed all their belongings from the Association property. Steve said he had talked to Susan Van Handel about making a natural path between the lots as long as there was no lawsuit, and he said that she had agreed. Tina asked that a letter be sent summarizing the agreement.

Carol Beck made a motion to approve the minutes of June 11, 2007. Renee Towne second. Motion carried.

Renee Towne asked what the check to the Clerk of Courts. Thomas stated it was for the liens. Tina verified the Shawano Lawn and Garden check was for the $50 gift certificate for retiring Board member, Stan Wilson. Renee Questioned the London house bill. Tina stated it was for the computer set up. Renee asked about the Seton bill. Tim Guzek stated it was for the signs on the Beach Clubs. Tina Cain questioned the GE Capital bill. Thomas stated that it was for the copier. Carol Beck made a motion to approve the disbursements and unpaid bills for June 2007, seconded by Nancy Pagel. Motion carried.

Accounting/Office Managers Report:

Thomas Strebel stated that he did not have the bank statement when he printed this month’s budget, so the totals will change once he gets the interest totals.

Thomas stated that there so far there were 92 keys issued for the Hawk’s Nest boat launch.

Thomas asked if Nancy Pagel could get the office her E-mail address and asked for her phone number for posting in the Smoke Signal and website.

There was discussion about what to do about the lost keys on the Hawk’s Nest Boat Launch.

Committee Reports:

Intergovernmental:

Carol Beck stated that she has left a message to set up a meeting with the person from the County about neighborhood watch.

Tina Cain stated that she had met with the Correen Lewis and the Smoke Signal printer and went over what was agreed upon. There is to be no more holding up of the Smoke Signals for articles and advertisements. Tina stated that the Smoke Signals needs to break even and that they are looking at raising the prices, and asked for input on the prices from the business owners on the Board. The Board discussed the Smoke Signals and website. Tina reminded the Board articles for the Smoke Signals need to be in by July 13, 2007.

Carol Beck stated that she will announce at Night on the Town about the plan to revitalize the Neighborhood Watch program for Legend Lake.

Forestry:

Renee Towne stated that she has written a letter about the trail that has been created from Great Bear to Silver Canoe that needs to be sent out.

Buildings & Grounds:

Steve Vanden Heuvel stated that they need to get more and better security cameras.

Personnel:

Carol Beck made a motion to go into closed session to discuss personnel. Andre Van Belkom second. Motion Carried.

Beach Clubs:

Tina Cain stated that Pauline Pytlak offered to help out on Beach Clubs.

Steve Vanden Heuvel reported that there are some trees on a Sundance Beach Club over power lines, and Alliant Electric will take these trees down in October.

Steve also reported that the lock was cut off from the Silver Canoe Boat Launch by the Fire Department to fill their trucks to fight a fire in the Silver Canoe Addition.

Camping:

Tim stated that he is working on the new permit system for the camping. There was a discussion about shed issues.

Finance:

Andre Van Belkom stated that the DSL has been hooked up and the scanner should be set up soon.

Purchasing:

John Toppins stated that he will be picking up the new truck and fire proof file cabinet, and suggested taking a picture of the truck and crew for the Smoke Signals.

Architectural:

 

John Toppins presented a variance request on a 7 x7 shed with an 8x8 foundation for Lot 55 Council Hills. There was a discussion about the requested variance. Pat Leiterman made a motion to approve the variance. Steve Vanden Heuvel second. Motion carried.

Building & Grounds:

Steve Vanden Heuvel stated that he just renewed the prepaid contract for heating fuel for next year.

Legal:

Tina Cain reported on the parcel combining issue brought up at the Land Conservation Committee. The County is adopting a formal policy for combining lots. It was pointed out that the combination of two lots does not change the fact that the owner still as two lots for association dues purposes nor does it change the billed amount for tax purposes. The only thing that changes when two lots are combined is the lot setbacks for building purposes.

Tina reported a septic violation of a person dumping waste in the lodge toilets. Tina stated that they need to send a letter to this person to properly dispose of the waste at an approved sanitary station at a local gas station.

Tina pointed out the reason for the need of a conflict of interest policy.

Tina pointed out that they everyone was given a copy of the audit.

Pat Leiterman, Carol Beck and Andre Van Belkom stated that they would not be at the next meeting.

Carol Beck made a motion to adjourn the meeting. Steve Vanden Heuvel second. Motion carried.

The next regular meeting is August 13, 2007.

Meeting adjourned.

Submitted by:

Carol Beck, Secretary

Board of Directors