August 13, 2007 - Meeting Minutes

 

BOARD OF DIRECTORS

LEGEND LAKE PROPERTY OWNERS ASSOCIATION

LEGEND LAKE LODGE

KESHENA, WI 54135

August 13, 2007

Tina Cain called the meeting to order at 7:00 a.m.

Board members present:

Renee Towne

Tina Cain

John Toppins

Steve Vanden Heuvel

Nancy Pagel

Tim Guzek

Board members excused: Pat Leitermann, Andre Van Belkom, and Carol Beck

Also present Don Hirt, Rick Moses, Larry Meyer, and Thomas Strebel

 

Visitor Comments:

Don Hirt asked if there was an answer to the letter sent to the Tribe. Tina Cain stated yes there was and that she and Tim Guzek would be meeting with Lisa Waukau and the Sheriff’s Department today. Don Hirt stated that the Sheriff department had told him that Tribal members can go where ever they want to go.

Steve Vanden Heuvel stated that in the past the outside crew had come to the meeting to discuss issues and he decided to reinstate this practice so the outside crew did not have to wait for answers.

The outside crew went over the list of camping violators. Tim Guzek stated he would send a letter to the people who have two campers on their property.

Larry stated that every Friday they go around knocking down spider webs and spraying. It was decided to get estimates from professional exterminators.

The outside crew went over the list of boats, paddleboats and other equipment without LLPOA stickers on Beach Clubs. It was suggested to create a card to place on the boats without stickers or send a letter to the owners. This was discussed. A letter will be sent out.

Rick reported that people are leaving the showers on. It was suggested getting a plumber in and get estimates to put shut off timers on the showers.

There was a discussion about the cameras. It was decided to get estimates from another security provider.

Larry Meyer stated that the boards in the back of the lower garage are almost rotted through and something needs to be done. There was a discussion about want to do, and it was decided to get quotes for the repairs.

Rick stated that Mr. Breckheimer asked if the Association would like the donation of a roll in dock. Rick stated that it was not in too good of condition. The Board decided to pass on this offer.

Rick stated that the Beach Club budget has been expended and that they will just continue on the regular maintenance.

The outside crew reported that they blocked an ATV trail across from the compost site with a stump, and someone returned the stump to the compost site. Larger stumps from the County road project are available and could be used to block some of the trails. The Board agreed to have this done, but they need to be place further back on the property.

Rick stated that Jeremy Johnson had told him that they will be doing a gypsy moth egg mass survey to find out which areas will qualify for spraying.

Rick stated he had talked to Ben Warrington the highway commissioner and he said the VV project will start in September. It was suggested that they should check on the environmental impact of the widening of VV near the areas close to the lake. Tina stated that she would talk to Jeremy about that.

Rick requested that he gets hard copies of requests so that he has a paper trail of why something was done.

Steve Vanden Heuvel made a motion to approve the minutes of July 9, 2007. Renee Towne second. Motion carried.

Tina Cain questioned the check to John Toppins. John Toppins stated it was for the new fire proof file cabinet. Tina questioned the bill from Northeast Photocopy. Thomas stated it was for supplies for the copier. Renee Towne questioned the bill from London House. Thomas stated it was for the hooking up the DSL internet. Renee Towne made a motion to approve the disbursements and unpaid bills for July 2007, seconded by Steve Vanden Heuvel. Motion carried.

Accounting/Office Managers Report:

Thomas Strebel verified that the bill for the survey should be charged to legal.

Thomas reported that there are 104 keys issued so far for the Hawks Nest boat launch.

Thomas stated that he had acquired signature cards from the bank if the Board decides to add board members to the list of authorized signer.

Thomas verified that everything was correct on the sample sheet for the creation of the new e-mail postcard.

Officers Report:

Steve Vanden Heuvel suggested that they go into a closed session to discuss personnel issues. Renee Towne made a motion to go into closed session, Nancy Pagel second. Motion carried.

 

Committee Reports:

Property Sales:

Lisa Wilson came into the meeting and stated that an offer was accepted on January 9, 2007 for 11, 12, 13, 14 Red Rock. Lisa stated that as of today they have not settled the balance. She said that she had sent them all the paper work and have been calling them once a week. Lisa said that they keep telling her that the have not decided yet. The Board decided that to keep the down payment per the bid agreement and to put the property up for sale.

Forestry:

Tina Cain talked about a letter that was received about logging in Spirit Island and that there are burial grounds in that area that are not to be disturbed.

Architectural:

John Toppins presented a request by the purchasers of lot 2 Lodge Pole who are asking if they can build an attached garage before building a house. It was decided that the plans would need to be submitted for the whole thing and it has to be totally completed in twelve months.

John presented a request to build an addition to the house on 7 Little Bear. They are building away from the water; but due to the variance allowance on the lot, the addition would be within the 100 foot set back. Renee Towne pointed out these lots on VV were given a permanent variance so that they could build on them. John said that the owners had talked to Jeremy Johnson at the County already and due to the set back allowance placed on the property when it was developed, the plans would be approved through the County. Steve Vanden Heuvel made a motion to approve the variance because the addition is not going to put the house any closer to the waters edge. Nancy Pagel second. Motion carried.

John talked about the house that has fallen off the foundation on 25 Fox Ridge. The Board decided to contact the building inspector on this.

John reported that 20 Silver Canoe is asking for a variance for the location on a garage. They are asking for a variance because they do not want to cut down the original clumps of trees. There was a discussion about the variance. There was concern that the proposed garage is too close to the drain field. John is going to go look at the property and talk to the owners to see if there is another option.

Personnel:

Tim Guzek went over the profitability of the Smoke Signals. There was a loss last year, and Tim is going to bill the Lake District for half of the loss, per the agreement.

Beach Clubs:

Tina Cain stated that she sent out a letter to the people tying to the pier on Great Bear. It was decided that they need to put signs up on Great Bear.

Tina reported that they received a donation and a thank you note.

Legal/President’s Report:

Tina Cain reported that Nordine was asked to do a survey of the lot where there was tribal trespass on an LLPOA outlot. The survey shows a propane tank on the LLPOA property. Tina said she would work with the tribe to have it moved to the tribal property.

Tina stated that letters have gone out on the outstanding dues, and they have gotten some response. Nancy Pagel made a motion to hire a collection agency on the outstanding dues. Steve Vanden Heuvel second. Motion carried.

Tina stated that a check was received on the Brunker case.

Steve Vanden Heuvel stated that he may not be at the next meeting.

Tim Guzek made a motion to adjourn the meeting. Steve Vanden Heuvel second. Motion carried.

The next regular meeting is September 10, 2007.

Meeting adjourned.

Submitted by:

Carol Beck, Secretary

Board of Directors