September 10, 2007 - Meeting Minutes

 

BOARD OF DIRECTORS

LEGEND LAKE PROPERTY OWNERS ASSOCIATION

LEGEND LAKE LODGE

KESHENA, WI 54135

September 10, 2007

Tina Cain called the meeting to order.

Board members present:

Renee Towne

Tina Cain

John Toppins

Nancy Pagel

Carol Beck

Andre Van Belkom

Board members excused: Steve Vanden Heuvel, Pat Leiterman and Tim Guzek

Also present Rick Moses, Dan Utschig, and Thomas Strebel

 

Visitor Comments:

Dan Utschig from Federal Security came in to answer questions on the bid from his company to add more cameras to the security system. He explained the different types of cameras and options.

Rick Moses stated that the building in Spirit Island has not been moved off from the Association property. Tina Cain stated that she had delivered a letter to the Tribe and she asked to find out the name of the company that owns the propane tank. Tina stated they will have to send a reminder letter to Mr. Askenette on his building.

Rick stated that he had gotten quotes on spraying the building, gutters for the lower shop and lodge, and security system. He is working on getting these quotes to Steve Vanden Heuvel.

Rick reported the damage the Lake District crew has done to the lower garage.

Rick stated that they only have one pricy bid to install shut off timers to the showers, but he said that they posted signs reminding people to shut off the showers. Tina Cain is going to get her husband to check into a shower switch that they can install themselves.

Rick reported that there have been vehicles driving on the grass in front of the lodge. He said with the security system it looks like the Sheriff department is doing this. Tina is going to contact the Sheriff’s office and ask them to stop driving on the lawn.

Rick stated that he gave John Toppins a memo on a building on 69 Otter Ponds.

Rick pointed out some of the problems that they are having on the old Ford truck. There was a discussion on if and when to replace the truck.

Rick stated that he received a request to make a beach or clean up the beach area on Hawk’s nest. Rick is going to talk to Jeremy Johnson from the County on what can be done.

Rick stated that they will be starting to remove the docks.

Rick stated the items on outlot 3 Trails End is being removed by owners of the items. There was a discussion about shutting down the road to enter this lot. Carol Beck made a motion to put up a fence on outlot 3 Trails End. Renee Towne second. Motion Carried.

Rick told the Board about people removing weeds from the lake on beach clubs and stacking the weeds on the shore. He questioned if the outside crew should remove them. Tina confirmed that they should be removed, because it is the Association’s job to oversee the upkeep of the Beach Clubs.

Andre Van Belkom talked about a memo he received to leave the pontoon in the cattails. The Board stated that they can not leave their boat on the Beach club over winter.

Carol Beck verified that the loose posts have been fixed. Rick stated that they have been watching them.

John Toppins brought up the memo on the extended warranty on the pick up truck. Nancy Pagel made a motion to decline signing up for the extended warranty. John Toppins second. Motion carried.

Nancy Pagel stated that she has created form letters to send out to people with issues on boats on Beach Clubs.

Tina Cain talked about the Red Rock properties that were bid on, but the highest bidders could not decide if they wanted to finalize the transaction. Therefore at the last meeting it was decided to keep the earnest money, which is normal real estate practice. The Board looked at the next offer received. Carol Beck made a motion to accept the bid on 11, 12, 13, and 14 Red Rock. John Toppins second. Motion carried.

Tina stated that she has gone through the policy and procedures for property sales and passed around a copy of her proposal. Nancy Pagel made a motion to approve the changes. Carol Beck second. Motion carried. Tina stated that she would retype it and have the Board look it over.

Tina stated that they have 61 and 62 Straight Arrow which the Association purchased and has to set a minimum price. Tina pointed out that there is a strip of land that the Association owns that runs between these two lots. Carol Beck made a motion to set each lot (Straight Arrow 61 & 62) at the price at $3900. Andre Van Belkom second. Motion carried.

Carol Beck made a motion to check the assessed value and change on an annual basis. Andre Van Belkom second. Motion Carried.

Tina Cain stated that the Association was approached by the Land Conservation Committee and the Town to collect the money for the gypsy moth spraying. Tina explained the process that the Association would need to follow. Renee Towne state that the State Statutes should be checked because this is not legal. Tina stated three attorneys have said that it can be done with no problems and she said that if anyone could give a legal reason why they can not collect this assessment it would be looked at. Carol Beck made a motion to move ahead and get the information and recommendations from Jeremy Johnson on doing the assessment. Andre Van Belkom second. Motion carried with one apposed.

Tina stated that a gentleman called her with Jeremy Johnson’s recommendation about trenching for Oak Wilt by the North Star Beach Club. Renee Towne made a motion that the Association should not trench on North Star Beach Club or any of the other Beach Clubs at this time. Andre Van Belkom second. Motion carried.

Carol Beck made a motion to approve the minutes of August 13, 2007. Nancy Pagel second. Tina Cain asked that Renee’s comment that a permanent variance was given to the lots on VV so they were build-able be added to those minutes. Motion carried.

Tina Cain questioned the payment to Gene Gottsacker. Thomas stated it was for sharpening the chipper blades. Tina asked why they are paying Marlin Stinson $75. Thomas stated that he mistakenly paid twice for the rental of the lodge. Renee Towne questioned the payment to Roeseler. Tina stated that is for the lots that were purchased. Renee questioned the bill to Rick Moses. Thomas stated that Rick purchased supplies from a place that does not let the Association charge and he was reimbursed. There was a discussion about getting a Sam’s Club membership. Andre Van Belkom is going to check into getting a Sam’s Card. Nancy Pagel made a motion to approve the disbursements and unpaid bills for August 2007, seconded by Renee Towne. Motion carried.

Accounting/Office Managers Report:

Thomas Strebel stated the key sales have dropped off and there are 109 keys issued so far for the Hawks Nest boat launch.

Thomas stated that the Lodge has been selling a lot of clothing

Thomas stated he was given information from Tim Guzek to report. First Tim wanted to let the Board know that he had taken a poll of the Board members and most said it was too much for the total security system and suggested adding one or two black and white cameras only.

Tim had talked to Correen Lewis about the Smoke Signals and they are going to try and get more ads. He said that there is advertising packets in his basket and asked the Board members to take one from his basket and give it to their favorite restaurant.

Tim has sent a bill to the Lake District and has given more information to Susan Johnson, but hasn’t heard back from her yet.

Officers Report:

Tina Cain asked the Board how they wanted to deal with the damage to the shop since Steve Vanden Heuvel is out for the next few weeks. Tina is going to talk to Rick Moses on breaking out the costs for repairs.

Andre Van Belkom stated that he still needs to sit down and talk to Tom and Lisa about the billing procedure.

Andre said that he will look into the conference phone for the next meeting.

Carol Beck reported on the neighborhood watch meeting held at the Lodge. Carol stated she was asked to do a County wide mailing for the next meeting. Tina stated the Association doesn’t have the money to do this. Carol stated that they will then do the posting in the newspapers and the Smoke Signals. Carol also pointed out that the Social Committee invited Shelley to come to the Night on the Town to speak and they paid for her meal.

Carol Beck stated that there is a contingency plan, but it is not formalized. There was a discussion about where they would go if the Lodge was destroyed. Tina asked Nancy Pagel to help Carol formalize a plan.

 

Committee Reports:

Forestry and Outlots:

Renee Towne talked about the last Land Conservation Committee meeting and she was asked to present the Lumberjack Resource and Development. She said that the County is debating whether to join. Renee stated that it is a grant writing organization. Renee suggested that they let it ride because she did not think that they could use it.

Renee stated that she is having a meeting with the Highway Commissioner on the 18^th to determine what they can do about logging on the roads. Tina asked about the Land Conservation Committee meeting and voiced concern about the trees that were cut on VV removing some of the erosion control that the trees provided.

Renee stated that they will be contacting a firm to turn the leaves at the compost site.

Architectural:

John Toppins presented a variance request to build a garage higher than the house, but they will not exceed the height restrictions. John stated that the house is not very high. John recommended that they grant the variance as long as it is esthetically pleasing. Carol Beck made a motion to approve the variance. Andre Van Belkom second. Motion carried.

President/Legal:

Tina Cain reminded everyone that the Smoke Signal articles are due October 12, 2007.

Tina stated that they are still getting payments on the Brunker case.

Tina reminded people that if they would like to get the E-Lake letter, they can sign up at Wisconsin lake.org.

Tina stated that she is going to sent out one more letter, before sending the outstanding dues to the bill collector.

Carol Beck made a motion to adjourn the meeting. John Toppins second. Motion carried.

The next regular meeting is October 8, 2007.

Meeting adjourned.

Submitted by:

Carol Beck, Secretary

Board of Directors