March 10, 2008 - Meeting Minutes

 

BOARD OF DIRECTORS

LEGEND LAKE PROPERTY OWNERS ASSOCIATION

LEGEND LAKE LODGE

KESHENA, WI 54135

March 10, 2008

Tina Cain called the meeting to order.

Board members present:

Tina Cain

Steve Vanden Heuvel

Andre Van Belkom

John Toppins

Carol Beck

Board members excused: Pat Leitermann, Renee Towne, Timothy Guzek, and Nancy Pagel.

Also present Thomas Strebel and Rick Moses

 

Visitors:

Rick Moses passed out the agenda to the WAL Convention and stated that he did not see any reason that he needed to attend, and asked the Board to let him know if there was anything that they would like him to attend. Tina Cain stated no that it is geared more towards the water issues.

There was a discussion about the cost of replacing the truck for budgeting purposes.

Action Items:

Steve Vanden Heuvel requested that they go into closed session to discuss Personnel. Carol Beck made a motion to go into closed session. Andre Van Belkom second. Motion carried.

Carol Beck reported on the work that Rhode Nelson has done for Neighborhood Watch and presented his request to place information on the neighborhood watch on the web site. It was decided that it would be all right to put information on the website, but the Board decided that they would review the information before it is placed there because of concerns about advertisements jeopardizing the Association’s tax exempt status.

Carol Beck stated that she would not be running for the Board again. There was a discussion about who was going to be running for the Board.

Andre Van Belkom went over the proposed budget he had put together and got input for some of the totals from the rest of the Board.

Carol Beck made a motion to accept the bid from Diane Susor for Sundance 14. Steve Vanden Heuvel second. Motion carried.

Carol Beck made a motion to set the minimum bid for 50 and 51 Medicine Hat at $2100. Steve Vanden Heuvel second. Motion carried.

Carol Beck made a motion to set the minimum bid for 30 Wood Duck at $3000. Andre Van Belkom second. Motion carried.

Steve Vanden Heuvel made a motion to set the minimum price for 72 Big Sky at $3900. Andre Van Belkom second. Motion carried.

Steve Vanden Heuvel made a motion to approve the minutes of December 8, 2007 and January 7, 2008. Andre Van Belkom second. Motion carried.

Carol Beck questioned the bill for GE Capital. Andre Van Belkom stated it was for the copier. Andre asked about the check to Joan Rademacher and Tina Cain questioned the payment to Cindy Hogan. Thomas stated that it was for the purchase of properties. Carol Beck made a motion to approve the disbursements and unpaid bills for March 2008, seconded by Andre Van Belkom. Motion carried.

Accounting/Office Managers Report:

Thomas Strebel stated that they received an insurance check from LLPRD’s insurance company for the damage their workers caused to the garage door. Thomas verified that they wanted the check ran through replacement.

Thomas reported on the new burning permits that the DNR now has issued. They are only issued once per year and it is up to the person getting the permit to verify if they can burn with a call to the DNR 1-888-947-2876 or logging on the DNR web site www.dnr.wi.gov/forestry/fire.

Thomas showed the new camping signs that were purchased and the yearly stickers that would be issued. Thomas questioned the price that they should be charging. Carol Beck made a motion to charge $10 for the camping signs and no charge for the yearly stickers. John Toppins second. Motion carried.

Officers Report:

President:

Tina Cain stated that they are still getting payments on the Brunker case.

Tina reminded the Board that the gypsy moth spraying will be done in May.

Tina stated she talked to Mr. Warrington, the highway commissioner, about the lack of no passing signs and the faded road lines on Old South Branch Roads. Mr. Warrington stated that because of the class of road, the signs are not required, but he would look into it. He also said that it is scheduled to be repainted.

Steve Vanden Heuvel made a motion to have Lisa negotiate up to the limit of $6100 on 35 Otter Ponds. Carol Beck second. Motion carried.

Tina Cain stated that they were asked to be a sponsor to the Tribal museum. After some discussion, Steve Vanden Heuvel made a motion to add $2000 to the 2009 budget and to give to the museum fund in 2009. John Toppins second. Motion carried. Tina stated that she would send a letter on this.

Committee Reports:

Architectural:

John Toppins reported that he had checked on all the issues that Renee Towne had brought the Board last time about people not getting approval from the Association to build. He said he did not find anything of the properties that she had referenced out of compliance.

Property Sales:

Tina Cain asked for a motion to update the property sales policy and procedure. Steve Vanden Heuvel made a motion to approve the new updated policy & procedure 96-2 on property sales. Carol Beck second. Motion carried.

Personnel:

Carol Beck made a motion to go into closed session to discuss personnel issues. John Toppins second. Motion carried.

Steve Vanden Heuvel made a motion to set up a retirement account for the employees effective January 2009. Carol Beck second. Motion carried.

Steve Vanden Heuvel made a motion to set up seasonal vacation schedule. Andre Van Belkom second. Motion carried.

Steve Vanden Heuvel made a motion to adjourn the meeting. Andre Van Belkom second. Motion carried.

The next regular meeting is April 14, 2008.

Meeting adjourned.

Submitted by:

Carol Beck, Secretary

Board of Directors