May 12, 2008 - Meeting Minutes

BOARD OF DIRECTORS

LEGEND LAKE PROPERTY OWNERS ASSOCIATION

LEGEND LAKE LODGE

KESHENA, WI 54135

May 12, 2008

Tina Cain called the meeting to order.

Board members present:

Steve Vanden Heuvel

John Toppins

Carol Beck

Renee Towne

Nancy Pagel

Pat Leitermann

Tim Guzek

Tina Cain

Andre Van Belkom

Also present Ron Corn, Terry Brooks, Thomas Strebel, Wayne Pecore, and Rick Moses.

Steve Vanden Heuvel made a motion to go into closed session to discuss Personnel issues. Tim Guzek second. Motion carried.

Pat Leitermann made a motion to come out of closed session. Nancy Pagel second. Motion carried.

Carol Beck made a motion to approve the minutes of April 14, 2007. Pat Leitermann second. Motion carried.

Pat Leitermann made a motion to approve the disbursements and unpaid bills for May 2008, seconded by Carol Beck. Motion carried.

Accounting/Office Managers Report:

Thomas Strebel reported that 35 camping permits have been issued so far.

Thomas said that a thank you card was received from the Tochtermans’ for the memorial gift.

Thomas asked if the office could propose some changes for the way payments are made for the compost site for next year and present it to the Board at a future meeting. He listed a couple of the issues that had occurred when trying to match the payment with the passes that were issued. It was agreed to listen to some alternatives.

Visitors Comments:

Rick Moses reported that Henry is not coming back to work and introduced Wayne Pecore as the new part time employee.

Rick told the Board about his plans to open the compost site one day in spring and fall all day.

Rick reported that the Lake District is going to deposit spoil from the dam repair at the compost site.

Rick stated that all the dump trucks coming into the compost site may break up the road at the approach. It was suggested that they do a cost share with Lake District on this repair.

Rick reported on a complaint from 29 Lodge Pole about ATV running through. Rick stated that he checked it out and could not find any new activity. The Board will send a letter out when it is determined where the ATVs are coming from. Carol Beck suggested that they call the Neighborhood watch captain.

Rick stated that he had come in last week for the lodge alarm going off. It was a motion detection and nothing was out of place when he came in to check.

Rick stated that Walter Buildings will be in at the end of May or the beginning of June to repair the lower garage. Perry seamless gutter is going to come and replace the gutters.

Rick questioned the Board if they wanted the docks in before the treatment was completed. The Board decided that they would leave them out until the treatment is completed. It was suggested placing laminated signs explaining why the docks were not put in the water on all the docks that were still out.

Rick stated he would be placing signs on boats on Beach Clubs that are not registered.

It was reported to John Toppins that 65 Otter Ponds has a garage going up without a primary structure. John is going to check on this later today.

Rick stated that he applied for a job at the County for more pay.

Steve Vanden Heuvel talked about calls he had received on the Boat Launch. He relayed what happened with the gate being left open at Hawks Nest.

Tina Cain stated she got a request from Jeremy Johnson from the County asking if the Association workers could help him a half day around the dam to show them what to look for with the Spotted Knapweed and help spray it. Rick stated that this was done and that they will go back again next Thursday.

Secretary:

Carol Beck stated that she got a bill from Rhode Nelson to get reimbursed for the purchase of the starter kit for Neighborhood Watch. Tina stated that this will come out of the money the Association agreed to give to Neighborhood Watch.

Carol Beck discussed the cards that were sent out by Neighborhood Watch. There was a discussion about the Neighborhood Watch and some calls that they had made.

Treasurer:

Andre Van Belkom stated that he is going to go to Bank Mutual and have the account changed to an interest bearing account and he is going to see if he can drop the $5 monthly service fee.

Steve Vanden Heuvel made the suggestion to the Board with the fewer Board members being local, that they change it that any Board member can sign checks but still require one of the signatures to be an officer. It was discussed and agreed to do this when the officers change next month.

Andre Van Belkom stated Lisa had informed him that the office is having problems with billing through Quickbooks. Thomas explained the problem. Andre is going to check on this with the auditor.

Forestry and Outlots:

Renee Towne announced that the Managed Forest problem did not pass Conservation Congress and hopefully it is a dead issue.

Tim Guzek talked about the meeting with the Lake District. The Lake District is asking for a break down in the Association’s charges. Tim stated that Susan Johnson is going to get quotes from a couple printers and get back with him. The Board discussed possible cost saving alternatives for the Smoke Signals.

Camping:

John Toppins reported the he had heard from Bob Hermes from the County that the County is having a meeting at the lodge at 9:00 a.m. right before the Association’s Annual meeting concerning the County’s plan to charge $150 for camping. Bob asked if the Association would include a notice in the Association’s annual mailing. There was a discussion about how it would be perceived by the membership if a County notice was included in the Association’s mailing. Renee Towne made a motion to deny allowing the County to include a notice with the Association’s Annual Meeting mailing. Nancy Pagel second. Motion carried.

Architectural:

John Toppins reported that he receive a request from 45 Silver Canoe asking to build his garage first before building his cottage. It was pointed out that they can build whatever they want first, as long as the whole project is completed within a year. Pat Leitermann made a motion to approve this request, Steve Vanden Heuvel second. Motion carried.

Nominating:

Nancy Pagel stated that she needed help to locate candidates for the Board. Steve Vanden Heuvel stated he has a couple people that might run, but they have an issue with Monday morning. Tina Cain reminded the Board that Monday morning was selected because it worked best for the Board at the time. Tina pointed out that a specific time for meeting should not be promised to the new candidates. The new Board can discuss when to have the regular meeting and select a time that best accommodates all the members of the Board. Steve is going to talk to Dan Hedrich about running for the Board.

Visitors Comments:

Ron Corn, the Administrative Coordinator of Menominee County, stopped in to ask the Board to help him find a way to get input from the lakes area. He said that they held a May 5^th comprehensive Planning meeting and no one showed up. It was discussed and decided that they would allow Ron Corn to speak at the end of the Annual meeting to give information on the Planning Meeting. The people can then decide if they wanted to attend the planning meeting.

President Report:

Tina Cain stated they are still getting payment from the Brunker case.

Tina stated their portion of the gypsy moth spraying was paid, but they have not received the cost share back.

Visitors Comments:

Terry Brooks stopped to talk to the Board about community involvement. Terry stated he wants to build bridges between the non-Tribal resident and the Tribal resident to increase understanding, create communication, and reduce fear. To do this he would like to get more people involved in the school system as tutors. He would like to present this program at the annual meeting. Tina suggested that he do a presentation right before the Planning Meeting presentation.

Old Business:

Steve Vanden Heuvel stated he has gotten complaints on the County boat launch by the lodge. Steve was going to talk to Jeremy Johnson and the Lake District about the needed repairs.

Tina questioned, since there is an issue with the County boat launches, should they open Silver Canoe for a few weeks. Renee suggested to gate the launch like Hawks Nest and the Board discussed this option. Renee Towne made a motion to put a gate on the Silver Canoe Boat launch and issue keys. John Toppins second. Motion carried.

After discussing the situations at the boat launches the Board decided to open the Silver Canoe boat launch until it can be gated.

Carol Beck made a motion to go into closed session to discuss a Personnel Issues. John Toppins second. Motion carried.

Pat Leitermann made a motion to come out of closed session. Nancy Pagel second. Motion carried.

The next regular meeting is June 9, 2008.

Meeting adjourned.

Submitted by:

Carol Beck, Secretary

Board of Directors